Digitizing Time-Keeping for Plant Workers and HR
Digital Time-Keeping: Reduced leave approval time from 48 hours to instant, eliminated the morning time-keeping line, and cut manual errors by 85%.
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Time entries, leaves, and approvals were managed through a slow, error-prone paper-based process. This manual system caused administrative chaos:
Approval Inefficiency: Leave requests averaged a two-day turnaround time (48 hours), creating a critical bottleneck that severely hampered scheduling and operational planning.
Productivity Drain: The early morning rush for time-keeping created a physical line, causing delays and making workers late for the start of their shifts.
Administrative Burden: A heavy workload on supervisors and HR due to the manual process, compounded by high error rates.
The goal was to design an intuitive digital platform that streamlined transactions, eliminated the physical line, drastically reduced approval time, and scaled into a mobile solution for the entire workforce.
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UX Lead & FE Developer (Me): Led the design, drove user research and testing, and personally implemented the front-end code. This ensured the design integrity was maintained through development and delivered a polished user experience.
Plant Workers (Primary Users): Users who create time and leave transactions.
Supervisors/HR: Key stakeholders who approve records and monitor data accuracy and compliance.
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The digital time-keeping app delivered massive efficiency gains by replacing the paper process:
Approval Time Reduction: Reduced the leave approval cycle time from 48 hours to near-instantaneous, eliminating a major planning bottleneck.
Speed & Efficiency: Reduced the time required to record and approve transactions by approximately 90% (replacing slow paperwork with instant digital entry).
Productivity Win: The new mobile platform completely eliminated the physical time-keeping line, ensuring workers are no longer delayed or made late for the start of their shifts.
Error Reduction: Minimized manual data entry errors by an estimated 85%, drastically cutting down the administrative time spent on error correction by HR.
Administrative Savings: Cut the administrative workload for supervisors and HR by an estimated 50%, shifting their focus from data entry to compliance and strategic work.
Launch
The launch delivered an intuitive, scalable platform that transformed daily HR operations.
Product Delivery: The final product was an intuitive app that successfully digitized all time-keeping tasks and approval workflows.
Efficiency Gain: The deployment immediately reduced the administrative paperwork burden on all parties and made the approvals process seamless.
Mobile Evolution: As adoption rates grew across the organization, the application was successfully scaled into a dedicated mobile platform, providing maximum flexibility for all users.
Govern
The completed project established a reliable and accurate system for organizational data integrity.
Data Integrity: The platform now provides HR with accurate, real-time digital data, eliminating the need for manual data entry and reconciliation, and improving payroll compliance.
Approval Alignment: The mobile platform maintains seamless approval workflows that are directly integrated with the central enterprise system.
Long-Term Platform: The app established a permanent, scalable digital solution, making the slow, error-prone paper process obsolete.